An US passport is an identification document that is issued by the US government to US citizens. It allows them to travel outside of the United States and return to the country. An apostille is a certificate that is used to verify the authenticity of a document.

If you are using your US passport to verify your identity or citizenship in another country, you may be required to have it apostilled. Go to the Hawaii Notary Section website and download the Apostille Request Form. Complete the form and submit it, along with the required documents and fees, to the Hawaii Department of the Attorney General. The documents that can be apostille are mentioned in the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents to which Japan is a signatory.

These are:

• Official certificates that are placed on documents signed by persons in their private capacity, such as affidavits or sworn statements of birth, death, marriage, divorce, etc.

• Public documents issued by an authority or an official connected with the courts or tribunals of the country, including judicial decisions, court settlements or awards, notarial acts, etc.

• Administrative documents, such as official certificates and Notarial acts relating to a registration of companies and other legal entities, patents, trade marks, copyrights, etc.

How is apostille applied for?

While each issuing country has its own rules for apostille, usually you will need to provide the original certificate and proof that this is the official, certified copy of the Qualifying Document. If a country has a Prudential Assurer approved stamp on a copy document, the document will not require an Apostille.

In order to get an apostille, you will need to contact the state office of the Secretary of State and request apostille service. The office will then provide you with a list of requirements that must be met in order to get an apostille.

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